Speaker Guidelines
CONTENTS
Pre-Webinar Preparation
During the Webinar
Post-Webinar
Troubleshooting
Misc.
1.Pre-Webinar Preparation
Presentation Submission
Submit your final presentation (PPT/PDF) to the organizer at least 3 days before the webinar via [preferred method: email/Google Drive/etc.].
Format:
- 16:9 aspect ratio
- Legible fonts (e.g., Arial, Calibri – min. 24pt)
- Branded slides (optional)
Avoid:
Heavy animations/embedded videos (test compatibility beforehand).
Technical Setup
| Category | Details |
|---|---|
| Browser | Latest Chrome/Firefox (for web-based platforms like Zoom/Webex) |
| Device | Laptop/desktop preferred (mobile devices may limit functionality) |
| Backup | Have slides and notes saved offline |
| Internet | Use a wired connection (Ethernet) or stable Wi-Fi (5GHz recommended) |
2 .During the Webinar
Delivery Tips
- Engage viewers with pauses, Q&A, or polls (if planned)
- Speak clearly and at a moderate pace (for global audiences)
- Join 15-20 minutes early for a tech check with the Confmeets team
- Mute notifications (Slack/WhatsApp) to avoid disruptions
Screen Sharing (if presenting)
- Share only the presentation window (not your entire desktop)
- Close unrelated tabs/apps
3.Post-Webinar
Follow-Up
- Share additional resources (PDFs, links) with the Confmeets team for attendees
- Provide feedback to help us improve future webinars!
4.Troubleshooting & Support
Need help?
Contact the Next Gen Bio Tech team: support@nextgenbiotechconference.com
🔧 Issues? Try these steps:
- Audio/video failure: Rejoin the webinar or switch to phone audio
- Internet drop: Use mobile hotspot as backup
5.Other
- Global Audience: Minimize jargon/slang for non-native speakers
- Time Management: Stick to your allotted slot (practice timing!)
- Attire: Business casual/professional (solid colors work best)